Apology Business Letter

Apology Business Letter : Letter Of Apology For The Return Of The Cheque Dishonoured

This Letter should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com

Date :

Reference :

TO :

Addressee's Name,
The Company's Name,
Full Address with Phone Number.

Subject :

Dear sir,

I am in receipt of your letter dated 14th July and shocked to note that our cheque NO HGT 1245789 for Rs 15899 was returned by the bank with the reason ‘insufficient funds’.

We have taken up the matter with the bank and came to know that the bank has failed to credit the proceeds of our FDE on the due date due to the negligency of the staff concerned.

The manager has begged due apology on behalf of the officer who did them mistake and assured us to write an apology letter to you also regretting the mistake.

You are rquested to lodge the cheque again. We are really very sorry for the inconvenience caused to you as above.

Thanking you.

Yours faithfully,,

(Rajneesh Shah)

Senior Executive


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation.

Apology Business Letter