Applications for Jobs :





It is well said that the style is the man. An individual reflects his personality through what he writes. In other words, we can glean the traits of the personality of a man from his writing. Hence one must try to be one’s own in one’s writing. Forceful and effective writing creates impression and carries conviction.


What is true of writing in general is equally true of writing an application for job. The first impression is the last impression. An application for job constitutes an agent of first impression of an individual on the person to whom the application has been addressed. And it very much helps the applicant in getting selected. Forceful, effective and graceful application for job differs from a sales letter. In a sales letter the qualities of a product are spoken highly of, while in an application the language must be simple and chaste. Below are given some important points which should be taken into consideration in order to write a good application.

1. A good quality paper should be used for application.
   
   
2. Generally an application should be handwritten so that the employer may judge the candidate’s hand-writing. An application should be typed only when the employer so desires. In that case it should be neatly typed.
   
   
3. When the application is in response to an advertisement in a newspaper, it should state clearly the name of the newspaper in which the advertisement has appeared and the date of the issue.
   
   
4. The nature of the position for which the application is made should be stated.
   
   
5. In stating qualifications and experience, the nature of the position and needs of the employer should be taken into account. It is wise to stress upon those qualifications in which one excels and which the applicant feels the employer will value. If the applicant has previous business experience, the period of service, name or names of employers should be stated. If he has left his previous employment, he should state clearly as to why he is intending to change his job.
   
   
6. Age, habit, health, any special qualification that may be of use to the employer should be stated next. The applicant should also note the minimum salary which he expects, if such is desired to be stated in the application.
   
   
7. The body of the application should be divided into paragraphs, each having a separate indentity.
   
   
8. The original Certificates and testimonials should not be enclosed with the application. If required, the attested copies of the testimonials and certificates be enclosed with the application.
   
   
9. It is always desirable to provide two or three names of references. Previous permission should invariably be obtained from the referees for the use of their names.
   
   
10. It is customary to end the application with a brief assurance of the applicant to endeavour to satisfy the employer if he is selected for the post. A better practice would be to conclude the letter with a request for an interview.
    
    
11. While addressing an application an appropriate salutation is Sir. Similarly various forms of close are in use e.g. yours faithfully, yours obediently, yours respectfully etc. Out of these Yours faithfully is more popular and appropriate.
    
    
12. The application should be brief but not miss any useful information.
    
    
13. An application should never be sent under a Book Post cover. It should always be sent either by Registered Post or by Ordinary Post in case the application is addressed to Post Box No. or Newspaper Box Number.

Structure of The Application For A Job

1. Application for The Post of An Accountant
   
2. Application for The Post of A Steno-Typist
   
3. Application for The Post of A Clerk in Response to Advertisement
   
4. An Unsolicited Application - 1
   
5. An Unsolicited Application - 2
   
6. Application for The Post of A Telephone Operator
   
7. Application for The Post of A Receptionist
   
8. Application for The Post of A Cashier
   
9. Application with Personal Record Sheet
   
10. Specimen of Personal Record Sheet
    
11. Letter Taking Up Reference
    
12. Reply to The Letter Taking Up Reference
    
13. Reply to The Letter of Application
    
14. Interview Letters
    
15. Letter of Appointment
    
16. Resignation Letters
    

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