Business Letter Example : Letter From A Company For Annual Maintenance Contract



This Letter should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com


Date :


Reference :


TO :

Addressee's Name,
Designation,
The Company's Name,
Full Address with Phone Number.



Subject :


Dear Sir,



We are having a computer lab with 30 computers. We are looking for a firm having expertise in maintenance and servicing the computers at reasonable cost and on time. WE need to have a contract which will meet our requirements.



If you are interested in the job, please send your quotation along with your terms and conditions.



We expect to have an anuual contract which will be benefitting both of us.



Thanking you.



Yours faithfully,



R K Jain

Chief - Maintenance


NOTE :


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation.




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