Business Letter Kit : Letter To The Superintendent Claiming Damages For A Parcel Lost In Transit



This Letter should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com


Date :


Reference :


TO :

Addressee's Name,
Designation,
The Company's Name,
Full Address with Phone Number.



Subject :


Dear sir,


We booked a parcel containing plastic toys from Allahabad railway station to always (Rajasthan) on August 17 - 2008 vide railways receipt no F 189567, (a photocopy of R R enclosed). The said parcel has not reached its destination even after a lapse of thirty days.


We also contacted the station master railway station Allahabad. We were informed that the parcel was dispatched on the same day. It appears that either the parcel is stolen or directed to a wrong destination.


As the parcel was booked under railway’s risk, we hold the railways responsible for our loss. We shall therefore, appreciate if you admit our claim for Rs 15177 being the total amount of loss incurred by us as per the invoice of the consignment in support of our claim, copy of the invoice enclosed.


Your early action shall be highly appreciated.


Thanking you.

Yours Faithfully, sept 20, 200*


For Ram Nath & Bros
Partner
Agra bazaar
Allahabad


NOTE :


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.




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