Business Letter Layout : Letter of Denial Of Request For Additional Discount
This Letter should be written in The Letter-Pad of the Company.
The Company's NameDoor Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
In reference to your letter dated 15th instant regarding allowing you special discount of 3% on the purchases to be made by you after 1st January 2009.
Please note that we allow an additional discount of 2% only on the total invoiced amount when payment is received within 10 days of delivery. As a policy we don’t allow any discount more than this. We regret to say you NO for your request as a matter of fair and transparent policy. To increase this discount rate for an individual account would be both unfair and unethical.
It is also for your kind information and knowledge that 2% discount offered by us is unique for our range of products market.
You are one of our most valued customers who are associated with us for the last ten years. We hope that you will surely appreciate our position in this matter.
General Manager - Finance
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation.
Business Letter Layout
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