Business Letter Sample : Letter of Reply Of The Company



This Letter should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com


Date :


Reference :


TO :

Addressee's Name,
Designation,
The Company's Name,
Full Address with Phone Number.



Subject :


Dear Sir,



We thankfully acknowledge your letter NO. 19982 dated 6th June 2009 regard to annual maintenance contract of your computer lab.



We have full expertise in servicing and maintenance of computer peripherals. We have more than three hundred reputed clients who can speak well about our service and dealings. We have a team of 50 expert software and hardware technicians who take care of the various needs of our clients promptly and satisfactorily.



We are enclosing our terms and conditions for your kind perusal. We can discuss and renegotiate any terms and conditions if so required by you.



Mr. R K Pradhan, out sales executive, will contact you soon and tell you in details about our firm.



Thanks.



Yours faithfully,



General Manager - Administration


NOTE :


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation.




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