Business Letter Template : Letter of Reply Satisfying The Client


This Letter should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com


Date :


Reference :


TO :

Addressee's Name,
Designation,
The Company's Name,
Full Address with Phone Number.



Subject :


Dear sir,



We are in receipt of your letter dated 17th August and knew the contents. We beg to apologize for the inconvenience caused to you by production of black and white leaflets instead of fully coloured. The mistake took place because of lack of communication or the misunderstanding.



You are one of our most valued and most flavored clients having a very long association with us. We are deputing our designer and the photographer who will contact you on next Monday dated 1st September 2009 and will rectify any wrongs done. We agree on the deduction as per our agreement



Thanks you for your patience.



Yours faithfully,



M P Saraswat

Proprietor


NOTE :


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation.




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