Business Letter Writing Format



Business Letter Writing Format : Forms To Lodge First Information Report To Police (Business Letter Writing Format)



This Letter should be written in The Letter-Pad of the Company.



Forms to lodge first information report / complaint to police are now available with coach attendants, conductors, guards, railway protection force (RPF), train escorts in running trains and with PRF assistance posts, RPE post/oupost in important railway stations. The affected passengers are requested to fill in the forms with relevant information and hand over to the above-mentioned railway officials/RPF personner. The same shall be promptly forwarded to the government railway police (GRP) concerned for registration and further action. Passengers are not required to break their journey for lodging their report with the police.



Form for lodging complaint report by railway passengers in case of theft of their luggage, robbery or dacoity in running train. (Business Letter Writing Format)



1. Name of complainant……………………….

(a) present address in full………………………
(b) telephone no …………………………
(c) nearest railway station to the permanent residence ……………………..


2. date of occurrence ………….


. 3. time of occurrence ………………..


4. place of occurrence ……………………


5. place, where the complainant detected the occurrence

(a) train no and name ………………

(b) bogie no …………………..

(c) class in which traveling (tick option )AC I Class /AC Sleeper / I Class/ II Class 2tier/ general II class


6. ticket no ………………….


7. name of stations between which occurrence took place …………………


8. particulars of property looted or stolen and estimated cost thereof …………..

(a) full description of identifiable property if there is any, should be given with such description. …………………..


9. brief particulars of the incident (therft / robbery / dacoity) ……………..


10. name of the peson or persons suspected with descriptive roll and name and address, if known ……………………

(a) the station where the susupect entrained …………….

(b) The station where the susupect detrained ………………..

(c) The station where such suspect wanted to go ………………


11. were you traveling with family ? ……………….


12. did the suspect show sympathy towards you to provide seat or place to sleep or advised to put box attached at a particular place? …………………………..


NOTE :


This is a typical Business Letter Writing Format. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.




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