Business Letter Writing Tips : Application For Compensation Claim To Raiway Authority For Damage To The Goods



This Letter on Business Letter Writing Tips should be written in The Letter-Pad of the Company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
Fax Number : 0000 - 123456788
E-mail ID : sendersname@companywebsite.com


Date :


Reference :


TO :

Addressee's Name,
Designation,
The Company's Name,
Full Address with Phone Number.



Subject :


Dear sir,


Ticket no…………. from …………… to ……………..under section 106 and 192 of the railways act, 1989, I prefer a claim on the ………… railway, particulars of which are detailed below .


1. from …..( sation) to ………… (station) via ………….


2. invoice and railway recipt/parcel way bill.luggare ticket no…………… dated ………………


3. no of packages and description f consignment booke as shon in the railay receipt/parcel way bill/luggage ticket………………..


4. name of consignor ……………..


5. name of consignee………………


6. date of delivery ……………………


7. details of shortage, damage or loss ………………….


8. full particulars of the contents of the missing or damaged package/packages showing the value of each article packed therein (short or open delivery certificate, if any, should be enclosed)……………….


9. the amount claimed and how it is arrived at ?( the original trade invoice or other proff of the value of the goods together with a copy sould be enclosed.)……………….


10. my /our title to the claim ( a letter of authourity from the enforsed consignee, if necessary, and the railway receipt or patial delivery ceritficte, original or certified copy should be enclosed)…………….


11. other remarks, if any ………………


encl1. beejuck/trader’s invoice
2. letter of authourity, subrogation, etc
3. railway receipt or partial delivery certificate of certified copy therof
4. short or open delivery certificate
5. for speedy compensation of claims furnish all documents.


NOTE :


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.




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