Business Letter for A Payment Structure :
This letter should be typed in the official letter-head of the company.
The Company's Name
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789
TO :
The Receiver's Name,
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Date :
Reference :
Dear _____________,
We have received your last statement and letter asking for payment. I regret to tell you
we cannot pay the full Rs.96 020 any time within the next three months, but we would
appreciate the opportunity to work with you in a different payment structure.
With this letter, I’ve enclosed a check for Rs.12 000 toward the balance on that account.
We would like to make an additional payment of approximately Rs.12 000 each month
until the balance is paid in full.
As you know, the economic downturn in the community has drastically affected our
business, too. Most organizations consider their printing needs such as product or
service brochures as nice to have, but unnecessary in bad times. Therefore, we have
seen our long-standing accounts trim their print advertising repeatedly in the last few
months.
We have been good customers of yours over the last three years, and we hope to
continue the relationship when times improve. In the interim, we hope you will consider
our future business worthy of your patience and work with us in paying our account with
you in full.
Yours Sincerely,
(The Sender's Signature)
The Sender's Name
Enc. :
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Business Letter for A Payment Structure
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