Business Letter for Cancellation Rates

Business Letter for Cancellation Rates :

This letter should be typed in the official letter-head of the company.

The Company's Name

Door Number and Street's Name,
Area Name,
Postal Code : XXXXXX
Phone Number : 0000 - 123456789

TO :

The Receiver's Name,
Door Number and Street's Name,
Area Name,
Postal Code : XXXXXXX

Date :

Reference :

Dear _____________,

We have received your request for reservations during the ARWA convention and are looking forward to the pleasure of welcoming you personally to the Beachfront Hotel.

For each reservation that we accept, we are now requiring a first and last night’s prepayment. The first night’s prepayment will serve to guarantee that your accommodations will be available on the check-in date; the last night’s prepayment will guarantee your accommodations through your departure date.

Many hotels in the city, along with ours, are experiencing very high cancellation rates and no-shows on conventions that have asked us to set aside blocks of rooms.

Additionally, inaccurate arrival and departure dates have caused many of our loyal guests to be inconvenienced.

In order for the Beachfront Hotel to continue to provide the excellent service for which We’ve become noted, we have established this new reservation policy to minimize any such inconveniences to you.

When you receive our confirmation, please review the accuracy of your arrival and departure dates and then forward your check to the Reservations Manager.

We are confident that this policy will allow us to serve all our guests in a more efficient manner and that we will be able to honor your reservation to make your stay with us trouble free. Thank you for choosing to be our guest May 6-10.

Yours Sincerely,

(The Sender's Signature)

The Sender's Name

Enc. :

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Business Letter for Cancellation Rates