Business Letter for Company Policy :

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This letter should be typed in the official letter-head of the company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789


TO :

The Receiver's Name,
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX


Date :


Reference :


Dear _____________,


As we discussed by phone, according to company policy, employees terminating employment prior to their service date must reimburse the company for vacation days taken but not yet earned. Our records reflect your last day of employment was February 1, 2009. Since your service date was November 11, 2009, you will need to reimburse the company for nine vacation days taken in January.


Please remit to my attention in the enclosed envelope Rs.38 657 by sending a personal check payable to Universo Limited. We need your payment by June 5.


Yours Sincerely,


(The Sender's Signature)


The Sender's Name


Enc. :

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