Business Letter for Mainframe System to Replace The Two Machines :
This letter should be typed in the official letter-head of the company.
The Company's Name
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789
TO :
The Receiver's Name,
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX
Date :
Reference :
Dear _____________,
We recommend the installation of our mainframe system to replace the two machines
currently installed. Consolidating your workload at your existing site will save an
estimated Rs.___ in your expenses budgeted for 1999. Furthermore, this system will
provide even greater reliability than your present system in that this latest model has
been tested for the last 12 months at 300 Fortune 500 companies and has failed only
twice.
Reasons beyond the additional dollar savings include.
Less down-time for maintenance
Fewer technicians necessary to field trouble-shooting and operational questions
New in-system cooling mechanism
Attached you’ll find documentation detailing the points above.
We look forward to working with you on this replacement. May we start the paperwork?
Yours Sincerely,
(The Sender's Signature)
The Sender's Name
Enc. :
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Business Letter for Mainframe System to Replace The Two Machines
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