Business Letter for The Outstanding Balance :

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This letter should be typed in the official letter-head of the company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789


TO :

The Receiver's Name,
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX


Date :


Reference :


Dear _____________,


Your letter about the outstanding balance of Rs.172 000 on our account arrived today. Yes, we do intend to pay the full amount; however, we do need to discuss with you a different payback schedule. As evidence of our intentions, we have enclosed a check for Rs.500 against the remaining balance.


As you can imagine in a small family-owned business, every client counts. During this past quarter we have had three major clients reduce the volume of their orders to us during this economic downturn. Their actions have drastically affected our cash flow, and we are in the process of restructuring and streamlining our own operations to reduce overhead and meet our current obligations.


Thank you for your understanding of this temporary situation; we do hope to pay you in full within the next 12 months and to continue to use your services. We do want to continue our five-year relationship on a favorable note.


Yours Sincerely,


(The Sender's Signature)


The Sender's Name


Enc. :

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Business Letter for The Outstanding Balance
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