Circular Letters




Circular Letters :





The modern business houses have to keep their customers informed about the internal and external changes in their policy and activities from time to time. This makes it necessary to convey the same information or message to a large number of interested customers both present and prospective. For this, recourse is generally taken to the circular letters which are printed or cyclostyled in large numbers according to the need. It is necessary to exercise the greatest care in drafting a circular letter. If it contains a mistake of fact, the hundreds or thousands of persons who receive it will be misinformed. If it is discourteous, it may antagonize them all. On the other hand a well-written circular letter can be a source of immense profit to the firm circulating the information. While drafting the circular letter care should be taken to see that...

  1. Not more than one subject is dealt with in a single circular.

  2. As far as practicable a circular letter should be brief and direct in contents.

  3. The name of the sender is never printed or cyclostyled. It must be either in writing or in facsimile.


The following are the occasions on which circular letters are generally written :

  1. Establishment of a new business

  2. Admission of a partner

  3. Removal of business to new premises or opening a new branch

  4. Death or retirement of partner

  5. Conversion of a partnership into a limited joint stock company

  6. Granting power of Attorney

  7. Obtaining an agency

  8. Clearance Sales


Below are given some specimens of circulars written on these occasions.


  1. Letter Regarding Establishment of A New Branch
  2. Letter Announcing The Admission of A Partner
  3. Letter Announcing The Removal of Factory To New Premises
  4. Letter Announcing The Death of A Partner
  5. Letter Announcing The Admission of New Partner
  6. Letter Announcing The Retirement of A Partner
  7. Letter Announcing The Conversion of Partnership Firm into A Limited Company
  8. Letter Announcing The Granting of Power of Attorney
  9. Letter Announcing The Obtaining of An Agency
  10. Letter Announcing A Clearance Sale
  11. Letter Announcing The Appointment of An Agent






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Circular Letters
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Letter Asking A Donation
Letter Asking A Favor
Letter Asking for More Details
Letter Asking for Donations
Letter Denying of Dealership
Letter for Change of Address
Letter for Distributorship
Letter for Employment
Letter for Hotel Reservation
Letter for Letter of Credit
Letter for Line of Credit
Letter for Product Launch
Letter for Promotion
Letter for Retirement Congrats
Letter for Scholarship
Letter for Settlement of Bill
Letter for Tender
Letter for Testimonial
Letter of Agreement
Letter of Assurance
Letter of Credit
Letter of Enquiry
Letter of Order
Letter of Persuasion
Letter of Sympathy
Letter Offering Discount
Letter Related to Advertisement
Letter Related to Despatch
Letter Related to Training
Letter to A Foreign Buyer
Letter to Pen-Friend
Letter to Police
Letter with Order
Letter with Quotation
Letter Writing
Letters about Company Shares
Letters by Clubs and Societies
Letters by Landlords & Tenants
Letters for Appointment of Dealers
Letters for Business Relations
Letters for Buying and Selling
Letters for Credit & Collection
Letters for Foreign Travel
Letters for Lease & Tenancy
Letters for Loan & Borrowing
Letters for Transfer & Assignment
Letters for Insurance
Letters Noting Discrepancy
Letters of Condolence & Sorrow
Letters of Regret
Letters Regarding Maintenance
Letters Regarding Payment
Letters Related to Employees
Letters to Local Corporation
Letters to Postal Authorities
Letters to The Editor
Letters Used in Real Estate
Letters With Postal Department
Letters With Railways Authorities


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