Collection Letter :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
How can we try to persuade you to pay your delinquent account? We have tried many suggestions for extending the payment period, for making the monthly payments smaller, and for getting help from lenders. Now we have exhausted our own resources.
We have to seek help from outside our own company. We have consulted with our attorney and he told us that we have several avenues available to us for collecting our money.
We are very uncomfortable with the thought of going to court and, therefore, have decided to extend your credit for ___ (amount of time) -- ___ (number of days).
To avoid legal action, we must have your check for ____ (amount of money) on or before ____, 200__ (date).
(The Sender's Signature)
The Sender's Name
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
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