Common Phrases in Use for Business Letters




Common Phrases in Use for Business Letters :




The basics of good business letter writing are easy to learn. The following phrases are usually found in any standard business letter. These phrases are used as a kind of frame and introduction or closure to the content of business letters. By using these standard phrases and tips, you can give a professional tone to your business letters.


OPENING :



The standard opening for formal correspondence is Dear but you can also start your letter with...

Dear Sir,
Dear Mr....,
Dear Madam,
Dear Mrs....,
Dear Madam,
Dear Ms....,
Dear Sirs,
Dear Gentlemen,

Here are some useful phrases that you can employ to open you business letter.

Thank you for your letter of [date] concerning………………..

I apologise for the delay in replaying……………………….

Thank you for sending me a [catalogue, quotation]

As stated in your letter/fax of[date]………….

Thank you for your enquiry of [date]……………

I wish to draw your attention to the …………………

I refer to your letter of [date] concerning…………….

I wish to inform you that…………..

Further to our telephone conversation of [date]…………..

I am writing to inform you that…………………..

I am writing to confirm our telephone conversation of [date]……………

I am writing to express my dissatisfaction with……………..

I would be grateful if you could forward me a [price list, catalogue]…………….

Please note that………………

I am contacting you regarding…………….

Please find enclosed…………………

I am writing to complain……………….


CLOSURE :



If you know the person’s name, close you business letter with:

Yours Sincerely,

If you don’t know the person’s name close you business letter with :

Yours faithfully,

Here are some useful phrases that you can employ to close your business letter.

I look forward to hearing from you………….

I trust that you will give this matter your urgent attention……………….

I look forward to hearing your response……………….

I hope you can settle this matter to my satisfaction…………..

I would be most hesitate to contact me should you require further information………….

Please let me know as soon as possible what action you proposes to take……………..

Please contact me if you require further details…………

Thank you for your help………..

Please contact us again, if we can help in any way/there are any problems / you have any questions……………






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Common Phrases in Use for Business Letters
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Letter Asking A Donation
Letter Asking A Favor
Letter Asking for More Details
Letter Asking for Donations
Letter Denying of Dealership
Letter for Change of Address
Letter for Distributorship
Letter for Employment
Letter for Hotel Reservation
Letter for Letter of Credit
Letter for Line of Credit
Letter for Product Launch
Letter for Promotion
Letter for Retirement Congrats
Letter for Scholarship
Letter for Settlement of Bill
Letter for Tender
Letter for Testimonial
Letter of Agreement
Letter of Assurance
Letter of Credit
Letter of Enquiry
Letter of Order
Letter of Persuasion
Letter of Sympathy
Letter Offering Discount
Letter Related to Advertisement
Letter Related to Despatch
Letter Related to Training
Letter to A Foreign Buyer
Letter to Pen-Friend
Letter to Police
Letter with Order
Letter with Quotation
Letter Writing
Letters about Company Shares
Letters by Clubs and Societies
Letters by Landlords & Tenants
Letters for Appointment of Dealers
Letters for Business Relations
Letters for Buying and Selling
Letters for Credit & Collection
Letters for Foreign Travel
Letters for Lease & Tenancy
Letters for Loan & Borrowing
Letters for Transfer & Assignment
Letters for Insurance
Letters Noting Discrepancy
Letters of Condolence & Sorrow
Letters of Regret
Letters Regarding Maintenance
Letters Regarding Payment
Letters Related to Employees
Letters to Local Corporation
Letters to Postal Authorities
Letters to The Editor
Letters Used in Real Estate
Letters With Postal Department
Letters With Railways Authorities


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