Equipment Maintenance Agreement
This Letter should be written in The Letter-Pad of the Company.
COMPANY NAME agrees to provide maintenance serviceincluding up to two maintenance calls annually and interimcalls as required at the installation address specified above on the equipment listed. All charges specified arethose currently in effect and are subject to change only atthe time of subsequent annual renewal. If the charges areincreased, the customer may, as of the effective date ofsuch increase, terminate this Agreement by written noticeto Chambers Corporation. Otherwise, the new charges shallbecome effective upon the date specified in the renewalinvoice. This Agreement is limited to equipment regularlyoperated during a single eight hour shift per day, and allChambers Corporation calls hereunder are restricted to thenormal working hours of Chambers Corporation. To coverincreased maintenance costs, if any piece of equipment isregularly operated during more than one eight hour shiftper day, an increase in Annual Rate will apply as follows :
Two Shifts 50%
Three Shifts 100%.
All service commenced outside of Chambers Corporation'snormal working hours will be charged at published ratesfor service time and expense only.
The following services are included.
Optimum performance of the equipment covered by thisAgreement can be expected only if supplies provided by,or meeting the specifications of Chambers Corporationare used. Chambers Corporation shall have full and freeaccess to the equipment to provide service thereon. Ifpersons other than Chambers Corporation's representativesperform maintenance or repairs, and as a result furtherwork is required by Chambers Corporation to restore theequipment to operating condition, such repairs will bebilled at Chambers Corporation's published time andmaterial rates then in effect.
For service as specified above on the equipment listed,the undersigned agrees to pay in advance the total annualcharge specified below to Chambers Corporation, inaccordance with the terms specified on the face of theinvoice.
Continuation of 5060
There shall be added to the charges provided for in thisAgreement amounts equal to any taxes, however designated,levied or based on such charges or on this Agreement, oron the services rendered or parts supplied pursuant hereto,including State and Local privilege or excise taxes basedon gross revenue, and any taxes or amounts in lieu thereofpaid or payable by Chambers Corporation in respect of theforegoing, exclusive, however, of taxes based on net income.
The undersigned represents that he is the Owner of theequipment, or that he has the Owner's authority to enterinto this agreement.
This Agreement is subject to acceptance by ChambersCorporation, at its Home Office. It takes effect on thedate written above and continues in effect for one yearand will remain in force thereafter, with automatic annualrenewal at then prevailing rates, until cancelled in writingby either party. If cancelled, the unearned portion of anyadvance payment will be credited to the customer.
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
Equipment Maintenance Agreement
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