Explanation Letters :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
I will be visiting [area] next month, and as it is sometime since we last met, I was hoping to take the opportunity to call in.
If you have any time free during that period, perhaps you would email or telephone me so that we can arrange a meeting.
I look forward to hearing from you.
(The Sender's Signature)
The Sender's Name
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