Basics of Business Letters

Fonts are important. Nowadays the letters or characters of the alphabet are commonly referred to as fonts. There is a staggering number of font types in various sizes available for electronic typewriters and especially for computers now and the number seems to be growing every day. Of course, if you are using an older model typewriter then you cannot choose what fonts to use, unless you change your typewriter every time you want a different font type. That is definitely not practical.

However if you have access to a computer, do not use fancy looking fonts for typing business letters. Fancy fonts are fine for personal letters, but for business letters it is better to stick to the tried and trusted Roman, Courier or other commonly used fonts. Fancy fonts may cause the recipient to think that the sender is not serious enough to do business with.

Normally, the sizes of the fonts used in letters are 10, 11 or 12 points. These sizes are easy to read. Fonts that are too large (larger than 12 points) or too small (smaller than 10 points) are difficult to read and should not be used except for the letterhead. Also as far as possible use only one font type and size or at the most two, discreetly though. A wild mixture of font types and sizes can make the letter looked cluttered and untidy. This defeats the purpose of writing effective business letters.

You can see that the Courier Fonts do not employ proportional spacing (PS), that is, each letter is of the same width. For example" i" has the same width as "n". The first simple typewriters made use of this method. Modem electronic typewriters and computers all allow the letters to be spaced proportionally, that is, bigger letters like "m" occupy more space and smaller letters is "I" occupy less space, just like the fonts used in this book. Proportional spacing makes typed text look much neater and easier to read.

Basics of Business Letters

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