How to Write Personal Letters?



How to Write Personal Letters? : Friendly Letters



Personal letters, also known as friendly letters, normally have a clear five-part-structure.


Heading :


The Heading contains the address, line by line, with the last line being the date. If using the letter head, the heading is usually printed in the middle. While using pre-addressed stationery, just add the date. The heading of a friendly letter contains the return address followed by the date.


If the correspodents are familiar enough and the recipient knows the writer’s address or if the stationery is imprinted with the return address, then the return address may be omitted. Although another reason for mentioning the return address is a backup in case the envelope gets damaged. But don’t forget to include the date.


For Example :


12 - South West Blick,
Ann Malai Street,
Chennai,
Tamil Nadu.


August 24 - 2009


The date can be written in any of the following ways.


December 25 - 2009
25 December - 200
25th Dec. 2009
Dec.25 – 2009


Most writers skip a line between the address and the date.


There is no strict rule for the indentation / alignamnt of the heading. Some writers prefer to align the heading in right while some writers prefer it left aligned. But if you are writing on computer, then the text is usually aligned towared the left.


Greeting - Salutation :


The greeting may be formal, beginning with the word DEAR and using the person’s given name or relationship or it may be informal, if appropriate.


Formal : : Dear Uncle Jimmy, Dear Mr. Walker


Informal : Hi Joe… Greetings!


The greeting in a friendly letter capitializes the first word and any noun. According to the contemporary letter writing style, there should not be any punctuation mark after the salutation.


Body :


The body of the letter contains the main text. This includes the message you want to write. Normally, in a friendly leters, the beginning of paragraphs is indented. If not indented, be sure to skip a space between the paragraphs. Skip a line after the greeting and before the close. Skipping a line between paragraphs, especially in typed or printed copy, helps the reader.


Complimentary Close - The Subscription :


The short expression is always a few words on a single line. The complimentary close begins with a capital letter. Do not punctuate the subscription, as it does not comply with column as the heading. Skip one to three spaces for the signature line.


Sincerely Yours,
Yours Truly,
Your Loving Son,
Yours Affectionately,


Signature Line :


Type or paint your name. The handwritten signature goes above this line and below the complimentary close. The signature line and the handwritten signature indented to the same column as the close. If the writer and reader are very friendly or if the letter is handwritten in the same script as the signature, the signature line or the last name in the signature Lin may be omitted.


Unless there is a great familiarity between the correspondents, the signature should be in blue or black ink.


For Example :


Yours Truly,


Signature goes here.


Suresh Gupta


Postscript :


If your letter contains a postscript, begin it with P.S and end it with your intials.


Skip a line after the signature line to begin the postscript.


Envelope Format :


In the envelope format, the address is represented by the horizontal lines.


Follow this format regardless of the letter style you use.


Postage :


The postage (stamp or prepaid imprint) goes in the upper light hand corner of the envelope.


Do not cover a stamp with adhesive tape.


Make sure the stamp is positioned properly so that its cancellation link will not affect the address.


Be sure that the envelope is sufficiently stamped as per norms. Always check the letters of more than three pages, letters with inserts or letters to foreign countries for correct postage. If the envelope is not properly stamped, then the correspondent is likely to face the inconvenience of pick up and pay for penal postage which is irksome for the correspomdent.


Address :


The name and address of the recipient should be centered on the envelope. Make sure the address begins far enough down on the face of the envelope so that it will not be covered by the ink of the cancellation of stamp.


If you are using envelopes with windows, make sure the address is visible clearly through the window.


Addresses on envelpes are normally single-spaced.


For Example :


Mrs. Anita Bekham,
Department of Bilogy,
University of Punjab,
Chandigarth,
U.T.




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How to Write Personal Letters?
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