Import Trade Correspondences




Import Trade Correspondences :





No country in the world produces all goods in its own land. It has to depend on other countries for many types of good, products and commodities. It exports many goods and commodities, which are in excess of home consumption, to other countries. Even if a country can produce all goods of its requirements, the cost prices of different commodities differ because of various factors. A particular commodity can be produced in country A at a much lower cost than in country B. It is profitable, therefore, for the country B not to go in the production of that commodity at home but to import it from country A. In these various ways import and export trade is built up and a constant flow of goods from one country to another country takes place. All this traffic is facilitated through correspondence. A good knowledge of it will always stand a businessman in good stead. A brief account of the various types of traders engaged in this work and their methods of conducting their business and the correspondence relating to it are discussed here as follows.


The agencies engaged in the import trade are the merchants, firms and joint stock companies importing goods direct. Branches or agents in India of foreign manufacturers are importing their own manufactures to supply them to the traders in the country and firms of intermediaries known as Intend Firms or Intend Houses importing for the local traders. In this country a large number of those who want to import goods have a comparatively small capital and little knowledge of foreign markets. They find it easier to get their requirements through firms who have expert knowledge of the foreign markets and are in better position to buy for their customers the right type of goods at competitive prices.


A trader importing goods through a foreign commission agent would rarely ask the latter to make quotations as he relies on his goodwill. If, however, the trader wants to buy goods directly from a foreign manufacturer, he will first write a letter of enquiry and obtain a quotation. The letter of enquiry must provide full details of the goods required and state how they should be packed and by what time they should be despatched. In the case of first enquiry, it is usual for the importer to send to the exporter the names of bankers or traders to whom exporter may refer for information regarding the financial position of the importer. Enquiries and quotations are frequently made by cable in codes which may be private or public. Whether the exporter should quote the price of the goods in his own currency or in that of the importer is decided by reference to the terms of the enquiry, the circumstances of each particular case and the trade usages of the two countries.


On receipt of the indent the exporter proceeds to execute the order. The goods are procured and arranged for their packing and shipment according to the instructions of the importer. When the goods are shipped the shipping documents are forwarded to the importer : either directly or through the bank. After getting shipping documents that entitle an importer to take delivery of the goods shipped to him, he waits for the arrival of the ship carrying them. As soon as the goods arrive, the importer makes arrangements for taking delivery of the goods from the customs house in the custody of which they lie after they are unloaded from the ship. In case the importer does not need the goods so imported immediately or has the intention of re-exporting them, he can without payment of the import duty have them stored in ware-houses owned by the Government called Bonded Ware-house. When goods lie in such a ware-house they may be inspected, handled, sampled etc, by the owner.


  1. Letter of Inquiry from An Indian Merchant to A Foreign Firm
  2. Letter of Inquiry from A Foreign Firm to Indian Merchant
  3. Reply to The Letter of Inquiry from A Foreign Firm to Indian Merchant
  4. Letter Covering Indent
  5. Reply to The Letter Covering Indent
  6. Sample Query Letters
  7. Reply to The Letter Regarding Quotation
  8. Letter Regarding Acceptance of Order
  9. Letter Informing Shipment of Goods
  10. Reply to The Letter Informing Shipment of Goods
  11. Reply to The Letter Informing Shipment of Goods
  12. Letter Regarding Clearance of Consignment






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Import Trade Correspondences
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