Invitations and Announcements :
Invitations and announcements should be brief and to the point. A new favorite is a Save the Date email. This is a wonderful thing, done all too rarely. It is a great way to set up a birthday, anniversary, or business event well in advance. It blocks off the time and assures the highest possible attendance.
Tips & Hints :
· Emails are perfect for Save the Date invitations. You can develop a specialized cc list to make sure all the relevant parties are included from then on with regard to the event.
· Be clear and concise. Be sure to put the date, time, and full address, including zip code for Mapquest users! Best to print the address out in block form as well as providing the contact information.
· Consider going out of your way to print invitations. My daughter loves to post our Christmas parties even though she can't make it. It turns out many others liked the invitation as much as the party, since we all get all too few personalletters these days.
· RSVP by email or fax. Offer the mail option as well. Using the phone is always a challenge.
These four tips should guide you through the process. Some wonderful people even add a third leg to the chair by sending you an interim reminder after the save this date and before the final invitation.
Wrong Example :
Please join us on Tuesday March 7 PM for a bridal shower for Sharon. We will be meeting at Jan's house at 735 Johnson Street in Tinseltown.
I hope you can make it. Please give me a call and tell me if you are coming at 781-555-1212.
Start with the key facts not a lot of blather. If you are sending an email, put the key facts in the headline.
Right Example :
Sharon Hammond's bridal shower will be on Tuesday March 7 PM until 10 PM at Mary Alexanders House. Her address is: 756 Lancaster Street, Lincoln, MA 01773-4701.
Mapquest has the address and you can easily print it out.Please confirm if you can come to my email address at email@example.com or just come!
Sharon is looking forward to seeing everyone and we hope you can make it, rain or shine!
Note that everything is phrased positively. You haven't created a barrier by requiring an acceptance, by saying just come, but you have included a courteous request to please let us know if you can. You have given the full address with zipcode so people can get the proper directions. And the letter has a nice warm feel to it.
Once again, your correspondence should generally be upbeat, especially with positive events such as announcements or invitations.
Invitations and Announcements
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