Invitations and Announcements

Invitations and Announcements :

Invitations and announcements should be brief and to the point. A new favorite is a Save the Date email. This is a wonderful thing, done all too rarely. It is a great way to set up a birthday, anniversary, or business event well in advance. It blocks off the time and assures the highest possible attendance.

Tips & Hints :

· Emails are perfect for Save the Date invitations. You can develop a specialized cc list to make sure all the relevant parties are included from then on with regard to the event.

· Be clear and concise. Be sure to put the date, time, and full address, including zip code for Mapquest users! Best to print the address out in block form as well as providing the contact information.

· Consider going out of your way to print invitations. My daughter loves to post our Christmas parties even though she can't make it. It turns out many others liked the invitation as much as the party, since we all get all too few personalletters these days.

· RSVP by email or fax. Offer the mail option as well. Using the phone is always a challenge.

These four tips should guide you through the process. Some wonderful people even add a third leg to the chair by sending you an interim reminder after the save this date and before the final invitation.

Wrong Example :

Please join us on Tuesday March 7 PM for a bridal shower for Sharon. We will be meeting at Jan's house at 735 Johnson Street in Tinseltown.

I hope you can make it. Please give me a call and tell me if you are coming at 781-555-1212.


Jamie Hammond

Start with the key facts not a lot of blather. If you are sending an email, put the key facts in the headline.

Right Example :

Sharon Hammond's bridal shower will be on Tuesday March 7 PM until 10 PM at Mary Alexander􀂶s House. Her address is: 756 Lancaster Street, Lincoln, MA 01773-4701.

Mapquest has the address and you can easily print it out.Please confirm if you can come to my email address at or just come!

Sharon is looking forward to seeing everyone and we hope you can make it, rain or shine!

Best regards,

Jackie Hammond

Note that everything is phrased positively. You haven't created a barrier by requiring an acceptance, by saying just come, but you have included a courteous request to please let us know if you can. You have given the full address with zipcode so people can get the proper directions. And the letter has a nice warm feel to it.

Once again, your correspondence should generally be upbeat, especially with positive events such as announcements or invitations.

Invitations and Announcements

Letter Asking A Donation
Letter Asking A Favor
Letter Asking for More Details
Letter Asking for Donations
Letter Denying of Dealership
Letter for Change of Address
Letter for Distributorship
Letter for Employment
Letter for Hotel Reservation
Letter for Letter of Credit
Letter for Line of Credit
Letter for Product Launch
Letter for Promotion
Letter for Retirement Congrats
Letter for Scholarship
Letter for Settlement of Bill
Letter for Tender
Letter for Testimonial
Letter of Agreement
Letter of Assurance
Letter of Credit
Letter of Enquiry
Letter of Order
Letter of Persuasion
Letter of Sympathy
Letter Offering Discount
Letter Related to Advertisement
Letter Related to Despatch
Letter Related to Training
Letter to A Foreign Buyer
Letter to Pen-Friend
Letter to Police
Letter with Order
Letter with Quotation
Letter Writing
Letters about Company Shares
Letters by Clubs and Societies
Letters by Landlords & Tenants
Letters for Appointment of Dealers
Letters for Business Relations
Letters for Buying and Selling
Letters for Credit & Collection
Letters for Foreign Travel
Letters for Lease & Tenancy
Letters for Loan & Borrowing
Letters for Transfer & Assignment
Letters for Insurance
Letters Noting Discrepancy
Letters of Condolence & Sorrow
Letters of Regret
Letters Regarding Maintenance
Letters Regarding Payment
Letters Related to Employees
Letters to Local Corporation
Letters to Postal Authorities
Letters to The Editor
Letters Used in Real Estate
Letters With Postal Department
Letters With Railways Authorities

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