Letter Informing Supplier of Damaged Goods

Business Letters Index

This is a sample Letter Informing Supplier of Damaged Goods.

National Limited

191 / N - Patricia Avenue
Liverpool – 600 020
Phone : 0011 - XXXXXXXX
Fax : 0011 - XXXXXXXX

Your ref : VGT / 0091

Our Ref : SAL / 6 / 1425

16 July - 19XX

To :

Ms. Helen Low,
Sales Manager,
Excel Trading Co Sdn Bhd,
879 Jalan bukit,
75000 Melaka.

Dear Ms. Low,


We have just received 12 cartons of assorted goods (Invoice No. 3456 dated 6 July 19XX) by lorry transport.

On checking we found that 2 cartons are badly damaged and the goods inside cannot be used for sale. So we are returning the 2 cartons together with a list of the damaged goods to you. Could you please give us a replacement (or a credit note) for the returned goods?

Thank you.

Tan Soon Teck


Encl. (1)

TST : kpc

Letter Informing Supplier of Damaged Goods

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