Letter Pointing Out Wrong Dispatch of Materials

Letter Pointing Out Wrong Dispatch of Materials :


Door Number and Street Name,
Area Name,
Town Name - Postal Code,
PHONE : 0000-00000
FAX : 0000-00000

5th November - 2008

Reference No. : MMM / KOLK / 90099

To :

The Materials Manager,
Quality Fabrics India Ltd.,
Ludhiana-141 001,

Dear Mr. M. Prohit,

While taking inventory of your recent supplies, we found the following two crates containing materials not in the scope of our order list.

As such we could not raise demand even for the other items supplied to us. The entire lot is kept unused. But then it happens with any industries. Please depute one of your concerned employees to visit our works and sort it out.

Owing to lack of time, we could not disclose any additional details of the wrong supply.

Seeking your intervention please.


Alex Budser
D.G.M. : Purchase

Note : When you personally know the person to whom you communicate to, you can address him by his name.

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