Letter Regarding Annual Maintenance

Employment Letters Index

This is a sample Letter Regarding Annual Maintenance.


9, Gopal Street,
CHENNAI – 600 004.
Phone : 098 – 13245678
Fax : 098 - 13245678

15th June 1999

To :

Wesley Controls Ltd.,
3, Lilly Road,
CHENNAI – 600 018.

Attn : Mr. T. Chandrakanth : Purchase Manager

Dear Sirs,

Sub : Annual Maintenance of Air conditioners

Thank you very much for your letter dated 6th June relating to above subject. We will be too pleased to maintain all the machines on an annual contract basis. Our offer for the same is as below.

We will depute our service technician once in two months. He will check all the machines and ensure that they are all working well. Our charges for the technician will be Rs.500/-per day.

If any spares are to be replaced, the same should be supplied by you.

For any emergency call, apart from the bimonthly visits, our charges will be Rs.800/- per day.

Our service technician will work from 9.00 AM to 6.00PM on all working days. He will not be available for work on Sunday and holidays.

To check all the 30 machines, we estimate that it would take 5 to 6 days.

You should provide the necessary facilities for our technician while on duty.

A week after receipt of confirmation from you for our charges, we will depute our technician.

Looking forward to the pleasure of receiving your order.

Thanking you.

Yours faithfully,




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