Letter Requesting Meeting to Discuss Export Order :
XXXXX BUSINESS NAMEDoor Number and Street Name,
Town Name - Postal Code,
PHONE : 0000-00000
FAX : 0000-00000
5th November - 2008
Reference No. : MMM / KOLK / 90099
Subject : Meeting To Discuss Some Intricate Details
Please make it convenient to attend a meeting on 19th December at the conference hall at 10.00 a.m. sharp to discuss the finer details such as material procurement, machining, subcontracting, testing and offering to LRIS inspection pertaining to the recent Export Order from Saudi Aramco for Rs. 120 crores.
As this is a time-bound order, any delay at our end would amount to paying penalty to the customer by us. More over, further orders from them depend on out prompt delivery this time.
A.G.M. - QC
Cc : Material Purchase, PPC, Production, Tooling Section and Stores
Note : Call for a meeting and when you need support and coordination from other departments to iron out all details. Make out a minutes of the meeting so that it will stand good and keep them hooked to it.
Letter Requesting Meeting to Discuss Export Order
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