Letter Seeking Repair under Warranty :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
Reluctantly, I am writing for the [ORDINAL, ex. fifth] time regarding malfunction of [PRODUCT(S)].
STATE REPAIR HISTORY
As you may recall, the A45 was repaired on four occasionswithin the last two months.] I have taken the liberty of enclosing a copy of the repair requests and paperwork involved.
STATE NATURE OF MALFUNCTION(S)
Again, the compressor ceases to operate within five minutes of starting and emits mass amounts of smoke.
You are a reasonable person. Surely you can understand that this is not acceptable to us. Since I know of your good reputation for customer satisfaction, however, I'm certain that you willprocess my request to return [PRODUCT] at your earliestconvenience.
STATE HOW PRODUCT(S) WILL BE RETURNED
I have shipped the compressor and documentation to you via express mail; you should receive it by Thursday.
STATE HOW YOU WOULD LIKE CREDIT TO BE HANDLED
Please forward a refund check to us at your earliest convenience.As I am certain that this malfunction is not characteristic of the high quality of your products, I look forward to the possibility of doing business with you in the future.
(The Sender's Signature)
The Sender's Name
Letter Seeking Repair under Warranty
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