Letter Writing Business Letters



Letter Writing Business Letters : Brief Specimen Contract Form For Sale and Purchase Transactions



Letter Writing Business Letters should be written in The Letter-Pad of the Company.



I. Name and address of the parties ………..(full name of exporter and importer firms and their addresse)


II. we, the above named parties have entered into this contract for the sale/purchase of following goods on this ………..(date) at ……..(place) ……….. subject to the following terms and conditions


Name Of The Goods……………………………………………………………..quantity ………………………………………………quality ……………………….


(describe the quanitity, quality and either specificnation of the goods asper the agreement. Asn againcy for inspection/certification of quality and/or quanty may also be stipulated).


Price ………………………. Mode of payment …………………………(quote the price, terms, ie, FOB (free on board) CIF (cost insurance and freight) and name of the currency agreed upon and describe the mode of payment ie, payment against L/C (letter of credit), DA (document against acceptance ), D/P (document against payment). It is also desirable to mention the exchange rate if agreed.)


Shipment ……………………………(specify date of delivery and the maximum period upto which delivery could be delayed and for which reasons, port of shipment and delivery should be metioned.)


Packing and marking ………………….(requirements to be specified precisely)


Insurance……………………………(state the type of insurance cover required, FPA (free from particular average), W/A (with average), all risks also the party reponsible for getting the insurance done.


Brokerage / commission …………………………….(if any payable may be mentioned) passing of the property and of risk. The property or ownership of the goods and the risk shall finally pass to the buyer at such stage as the parties may agree, ie, when the goods are delivered at the seller’s place of work/pass the ship’s rails/are covered by insurance etc, as per agreed terms.)


Arbitration :


Arbitration clause recommend by the Indian council of arbitration “all disputes of difference whatsoever arising between the parties out of, relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of the arbitration of the Indian Council of arbitration and the award made in pursuance thereof shall be binding on the parties ie, buyer and seller.” (or any other arbitration clause that may be agreed to between the parties). Any other special condition, prevalent in or releveant ot the particular line of trade or transation, any also be specified.


Sd /- seller


Sd /-buyer


Witnesses


1………………..


2. …………………


3. …………………


NOTE :


This is a typical Letter Writing Business Letters. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.




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Letter Writing Business Letters
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