Letter for Improving Records Storage System

Letter for Improving Records Storage System :

This letter should be typed in the official letter-head of the company.

The Company's Name

Door Number and Street's Name,
Area Name,
Postal Code : XXXXXX
Phone Number : 0000 - 123456789

TO :

The Receiver's Name,
Door Number and Street's Name,
Area Name,
Postal Code : XXXXXXX

Date :

Reference :

Dear _____________,

It's 1 a.m. on Tuesday. In seven short hours you will be sipping coffee with an IRS auditor, trying to explain why you can't find you tax records from three years ago. What is information worth to you?

Sunshine Archives wants to help your business become more efficient, organized, safe, and cost effective. With a complete record storage service, you can eliminate problems with lost and unsecured information, crowded file cabinets, and scarce computermemory.

Sunshine Archives will pick-up and deliver your records 24-hours-a-day, 365-days-ayear.

Your files are safe because we will store them in our temperature controlled fireproof vault protected by TR-2001 fire suppression agent.

And Sunshine Archives record storage is convenient. Our Data Track computer tracking system bar codes your records so we can provide complete inventories and destroy your records when you don't need them anymore. Paper document, microfiche, microfilm,electronic media, and magnetic tape conversions are available.

If you are interested in improving your office's records storage system, please contact me at 2555-2334. Sunshine Archives will tailor a solution to suit your needs.

Yours Sincerely,

(The Sender's Signature)

The Sender's Name

Enc. :

  • Letter with A Brochure and Informational Packet for Review
  • Letter with An Informational Packet for Review
  • Letter with An Inventory of All Available Computers
  • Letter with A Copy of Brochure
  • Letter with A Brochure for Review

    Letter for Improving Records Storage System
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