Letter of Settlement Offer on Disputed Account Balance

Letter of Settlement Offer on Disputed Account Balance :

This Letter should be written in The Letter-Pad of the Company.

From :

The Sender's Name,
Door Number and Street's Name,
Area Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : sendersname@companywebsite.com

Date :

Reference :

TO :

Addressee's Name,
The Company's Name,
Full Address with Phone Number.

Subject :

Dear Sir,

In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.

Your [SOURCE], a copy of which is enclosed, indicates abalance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons :


As Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category.


2342342 --- 1,000.00 --- 20.00

3234234 --- 500.00 --- 10.00

2432342 --- 250.00 --- 5.00

Total --- 35.00

As Per our verbal agreement, we were to be exempt from restocking charges for returned items ...your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423.

Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit ofwhich on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].

Yours Sincerely,

(The Sender's Signature)

The Sender's Name


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Letter of Settlement Offer on Disputed Account Balance

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