Letter to Say That Pay Up or We Would Not Ship You Anymore Stuff :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
This is to acknowledge our telephone conversation regarding the past due balance on your account.
Perhaps your remittance to clear this amount has been mailed, and if so, please accept our thanks. However, if it has not yet been sent, we hope a check can be put in the mail in another day or two to bring your account up to date. All merchandise orders are currently being referred to us. Your check to clear this past due balance must be received before future shipments can be made.
We are sorry to see that your account once again carries a past due balance. When I met with you recently, I stated that we were willing to continue our extension of credit at the present level with the understanding that your account be maintained on a current basis.
Unfortunately, this is not the case at this time, so it will be necessary for us to review the current credit arrangements on your account. However, we will not be in a position to extend any credit until the past due charges on your account have been cleared. Once these charges have been cleared from your account, we will review the credit arrangements that we currently have on your account. If these past due charges are not cleared within the next few days, we may have no other alternative but to withdraw our extension of credit on your account entirely.
Your cooperation and prompt attention to this matter will be greatly appreciated. If you have any questions regarding your account, please do not hesitate to call me.
(The Sender's Signature)
The Sender's Name
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
Letter to Say That Pay Up or We Would Not Ship You Anymore Stuff
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