Letter with Purchase Order Number :

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This letter should be typed in the official letter-head of the company.

The Company's Name

Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXX
Phone Number : 0000 - 123456789


TO :

The Receiver's Name,
Door Number and Street's Name,
Area Name,
City.
Postal Code : XXXXXXX


Date :


Reference :


Dear _____________,


We have received your Purchase Order Number [number], dated [date]. We regret to inform you that said order cannot be filled at this time due to the following reason:


Should you care to discuss this matter further, please feel free to contact me at the above number. We look forward to your future orders and are ready to assist you in any way possible.


Yours Sincerely,


(The Sender's Signature)


The Sender's Name


Enc. :

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