Letters for Appointment of Dealers

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This is one of the sample Letters for Appointment of Dealers.


3, Peter Moses Avenue,
CALCUTTA – 700 010.
Phone : 098 – 13245678
Fax : 098 - 13245678

3rd February 2000

To :

McLeod Trading Agency,6, John Peter Road,CHENNAI – 600 026.

Attn : Mr. R. Gopal : Sales Manager

Dear Sirs,

We are in receipt of your letter dated 16th January. It is with pleasure we inform you that we are appointing you as our dealer in the state of Tamil Nadu on non-exclusive basis. Our terms and conditions are as follows.

  1. We will allow you 5% commission on the ex-works price.

  2. If purchase enquires from your customers come to us directly, we will take the necessary action. You will not be eligible for commission for orders resulting from our efforts.

  3. Since the dealership is given on non-exclusive basis, it will be our responsibility to take care of the servicing.

  4. During warranty period, we will extend free service and beyond that time, it will be on chargeable basis.

  5. Three months after you place the order with us, we will despatch the instruments to the destination specified by you.

  6. We will agree for terms of payment as 100% against despatch documents through bank.

We will send you sufficient number of copies of catalogue and specification sheets of instruments in due course.

We extend an invitation to you to visit our works.

Be free to get in touch with us for any clarifications required. We will attend to your queries promptly.

We look forward to long and pleasant relationship with you for the mutual benefit.

Thanking you.

Yours faithfully,




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