Memo Regarding Computer Virus :
This letter should be typed in the official letter-head of the company.
The Company's NameDoor Number and Street's Name,
Postal Code : XXXXXX
Phone Number : 0000 - 123456789
To All employees :
Subject :Anti virus
The success of our business - like thousands of others - is becoming increasingly dependent on information stored in the form of computer data.
As you may be aware, there are a number of virus's that can damage or totally destroy vital data. These are often transferred on floppy disks or other media or in attachments to email.
The company has implemented a range of anti-virus measures, but new virus's are being written every day, and the security of our data ultimately depends on the co-operation of all employees.
All employees are therefore reminded of their duty to protect against computer virus's.
· You may not install any programs onto your PC that have not been verified and the media stamped by the I.T. department.
· All attachments to incoming emails must be virus-checked before being opened.
· You may not use any computer media that has not been verified and the media stamped by the I.T. department.
· [ add instructions as required ]
If you have any concerns or queries on this matter, please feel free to contact me at any time.
(The Sender's Signature)
The Sender's Name
Memo Regarding Computer Virus
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