Memorandum Regarding Car Pools

Memorandum Regarding Car Pools :

This Memorandum should be typed in the official letter-head of the company.

TO :




After being given the assignment to prepare the company’s motor vehicle reimbursement report for this quarter, I was amazed at the amount of money we spend on gas, maintenance checks, and damage/wear and tear claims for our employees cars.

I feel that money would be better spent by forming a company car pool.

The car pool would have several advantages:

We would rent a satisfactory number of cars for less money than we are currently paying in repairs and routine maintenance on employees' personal cars for business use.

Any problems or damages would be taken care of by the car leasing company, who would provide us with a new car so a sales person would not be stranded in the office.

The accounting department would no longer have to take time to review gas and mileage reimbursements.

Please review the attached car rental quotes and the monthly reimbursement report for this quarter so that you may make your own comparisons.

Let me know if you have any questions.

Memorandum Regarding Car Pools