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As Deputy Secretary in The Ministry of Home Affairs - Central Government - New Delhi, write a memorandum to be sent to all the state home ministers, expressing the government’s concern about police excesses in the states.

Goverenmnt of India
Ministry of Home Affairs,
New Delhi.

18th July – 2009

Ref. No : HM / SHM / 5 / 07


Sub. : police excesses in states

Undersigned has been directed to apprise all the state home ministers that the entire Lok Sabha has expressed its sincere concern and taken a serious view of the excesses committed by the police, more or less, throughout the country. The department of police comes under the state list so it is the sacred responsiblity of all the states to check the recurrence of any such case. Cases of deaths in police custody, indiscreet firing, false encounters, case of violence and rape against women and similar other cases of indecent nature involving torture have been reported frequently by the press. Human rights violation is a crime even if committed by a government employee. The honourable home Minister - Central Government has expressed great concern over the situation and he has earnestly desired that the police ought to be senisitised and police officials be trained to deal with common mass politely and should exercise the powers within their limits. However, notwithstanding this, strong and strict action must also be intiated aginst the other criminals irrespective of their status or reach in the society.

Therefore, it is urgently required that a meeting of all the superintendents of police of the states be called to discess the ways and means to check this malicious practice. A report be sent to the ministry at the earliest.

Deputy Secretary
Ram Dhari Kinkar

Copy to:

All the home ministers of all the states for n/a please.


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.


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