Memorandums :

This Letter should be written in The Letter-Pad of the Company.

As Deputy General Manager of a private limited company write a memo to The General Manager informing him about the damage caused by fire in the factory.

Jakeria Bunder Road,
Cotton Green,

23rd Aug. 2008

Ref : No GM/26/09


To : The General Manager

Sub. : damage caused by fire

Yesterday, on 22nd August - 2009 a fire broke out in the mills showroom at about 3 o’ clock in the night. It seems to have been caused by a short circuit and the entire showroom was in full blaze within minutes. It took nearly foru hours by two fire engines to control the fire. The total damage estimated is not less than Rs. One crore as some goods and material lying in the adjacent godown also caughet fire. Lot of goods were saved due to the timely arrival of the fire brigade. The insurance company has since been informed and a request claim against the damage will be submitted within three days.

I am trying to chalk our plans and the measures to be taken to prevent such mis-happenings in future. A detailed report will be submitted to you at the earliest.


Dy. General Manager


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.


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