Minutes of First Meeting of Shareholders : Please fill out the following form. Please print your completed form if you would to have a copy for your records.
The first meeting of the shareholders of (Name of the company) was held at (Location of the meeting) on the day of (date and year) at (TIME) o’clock.
The meeting was duly called and held by order of the President. The President stated the purpose of the meeting.
Next, the Secretary read the list of shareholders as they appear in the record book of the Corporation, and noted that the required quorum of shareholders were present.
Next, the Secretary read a waiver of notice of the meeting, signed by all shareholders. On a motion duly made, seconded and carried, the waiver was ordered attached to the minutes ofthis meeting.
Next, the President asked the Secretary to read: (1) the minutes of the organization meeting of the Corporation; and (2) the minutes of the first meeting of the Board of Directors.
A motion was duly made, seconded and carried unanimously that the following resolution be adopted:
WHEREAS, the minutes of the organization meeting of the Corporation and the minutes of the first meeting of the Board of Directors have been read to this meeting, and
WHEREAS, bylaws were adopted and directors and officers were elected at the organization meeting, it is hereby
RESOLVED that this meeting approves and ratifies the election of the said directors and officers of this Corporation for the term of 4 years and approves, ratifies and adopts said bylaws as the bylaws of the corporation. It is further
RESOLVED that all acts taken and decisions made at the organization meeting and the first meeting of the Board are approved and ratified. It is further
RESOLVED that signing of these minutes constitutes full ratification by the signatories and waiver of notice of the meeting.
There being no further business, it was voted to adjourn the meeting dated this day of (year).
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Minutes of First Meeting of Shareholders
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