Offer of Service :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
Before the hot summer is upon us, we are recommending that our customers call us to arrange to have one of our service representatives perform a thorough and complete inspection of their air-conditioning systems.
Throughout our many years of experience we have learned that by taking certain preventitive measures such as correcting a minor electrical problem, costly repairs and replacement of parts can often be avoided. Another reason we have for suggesting this inspection at this time is the fact that invariably it is during the hottest period of the summer that we are inundated with service requests. When this occurs, we are unable to provide quick service to all of our valued customers such as yourself.
Won't you give us a call so we can ensure you of a cool and comfortable summer?
(The Sender's Signature)
The Sender's Name
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
Offer of Service
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