Official Circulars

Official Circulars :

This Letter should be written in The Letter-Pad of the Company.

Draft a circular on part of the Government of Madhya Pradesh - Department Of Civil Supplies - addressed to all the district supply officers, advising therein the steps to be taken for proper instruction of essential commodities from fair price shops.

Goverenment of Madhya Pradesh
Department of Civil Supplies,

Date : 15th July - 2009

Circular Ref. : civil sup / 26 / 2009

Sub : distribution of essential commodities thorugh fair-price shops

For : all district supply offiecer

It has come to the notice of the goventment that some fair-price shop dealers are not making proper distribution of the essential commodities. Instead they are selling the ommodities in open market. Also, some fair price shops are not being opened on regular basis. In rural areas specially, the shops remain either closed or the commodities are not distributed to all the deserving peopleā€¦. which frustrates the aim and objective of opening these fair priced shops. People are facing great problems in getting the commodities from these shops while the dealers are getting undue advantage by selling the commodities in open market. The matter was discussed in a meeting presided over by the minister for civil supplies and the issue was considered seriously.

I, therefore, advice you to make all efforts to make the distribution of commodities at these shops regularly and systematically. You are advised to implement the following measure agreed upon in the meeting.

The enforcement inspectors should personally visit all the fair priced shops and should also meet the panchats or the sparpanchs of the villages. Not only this, report from and views of the general public should also be taken by them and Noted in their daily diary to ascertain the factual possiiton.

The DSOs should also make a point to vist at least 15 fair price shops in a month and verify the daily diary of the enorcemnt inspectors invariably. Out of the 15 fair price shops, 10 must locate in rural areas.

Action, including the suspension and sometimes even termination of licence of the defaulting dealer of the fair price shop should be resorted to in the first instance.

In second chance, the dealership of the fair price shop must be terminated and legal action should also be initiated against them as per the advice of the legal cell.

Periodical inspecting report and the visit reports are to be submitted to my office on monthly basis.

Intimate the complaince to the undersigned within seven days.

S.K. Sisodia
Secretary - Civil Supplies


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