Official Circulars

Official Circulars :

This Letter should be written in The Letter-Pad of the Company.

Draft a circular to all the commissioners and district collectors warning as district election officers to make adequate arrangements to facilitate free and fair poll during general assembly election.

Office of The Election Commissioner,
Government of Assam,
Phone : 23334512
Fax : 2334511

Date : 21.9.2009

Cicular ref : EC/3/09

Sub : election / urgent

For : all commissioners / district collectors

As per instructions and guidelines received from the office of the Chief Election Commissioner, Government of India, New Delhi vide cir. No CEC/GE/2/2009 dated 15/9/2009 and in compliance of the same you are hereby instructed to make proper arrangements, planning and preparations for conducting free and fair assembly elections.

Please get all the voter-list updated and printed timely. Ensure to get the photo-identity cards issued to all voters. Get the ballot boxes checked and if required, get the same expired and new ones ordered. Marking and mapping of polling stations and polling booths should also be done. Sensitive areas be marked and requisition for additional ploice force be sent in advance.

Lists of zonal magistrates, presiding officers, polling officers and empoloyees to be deputed for election duty be chalked out in advance. In all circumstances, the elections must be conducted in free and fair atmosphere. Compliance be made under intimation to the undersigned. This should be treated as most urgent.

P. Banerjee
Election Commissioner


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.

Official Circulars

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