Rules and Regulations of Letter Writing

Letter Writing Index

These are the few Rules and Regulations of Letter Writing.

For the written communication to be easily understood, there are certain rules and regulations that have to be followed.

1. Be Accurate in the usage of words and sentences pertaining to the subject, of the letter. It must have a class purpose and must have some particular message to be conveyed.

2. Be Courteous and Considerate. The usage of the language should not be in a way that annoys the receiver and put him in a fix. Also, it is discourteous to put off a letter for reply for some days.

3. Write in Simple Language. The writer should be able to express himself in simple and lucid language. The more concise and concrete the piece of your communication, the more interesting and pleasing it would be to the reader. Brevity, however, needs a skilful hand.

4. Write clear and complete. Also one should ensure that his letter is legible for the other person to understand. Sharp and crisp paragraphs make the letter easily understandable. It is more important to be particular about spellings, punctuations and paragraphing.

5. The write-up must have a form, that is to say, it must have unity and proportion and be well arranged. Flawless grammatical structure, supported by right punctuation, will help you to develop a sense of form. To accomplish this, collect the facts at the first instance, assess their merits, presume yourself to be the reader and find out what you feel about the letter if someone else sends it to you.

6. Let Viability be there. A letter is a conversation in written words and hence it should possess the liveliness or viability of face-to-face conversation. Therefore, it is not writing a letter that is important but writing it effectively is what matters.

In a brief...

  • Letters should be brief and clear in style.

  • Letters should be written in a neat hand.

  • Letters should be free from grammatical, spelling and punctuations errors.

  • Postscripts (i.e. additions to a letter after it is once completed) should be avoided as far as possible.

  • Do not place an apostrophe (‘) in yours. It is yours and NOT your’s. This is a very common mistake and must be avoided.

  • Do not begin a letter with sentences like I am quite well and hope you are the same or Your letter is to hand or I received your letter yesterday.

  • In place of these you may write it was so kind of you to write to me or Your letter has made me so happy.

  • Do not conclude a letter with Rest is O.K. or All is fine or Rest in the next. These phrases are commonplace and out-of-date.

    Rules and Regulations of Letter Writing
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