Sample Letter of Complaint :
This Sample Letter of Complaint should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : firstname.lastname@example.org
The Company's Name,
Full Address with Phone Number.
I am writing to complain about my car insurance claim beingrejected.
On 22 November 2001, I arranged car insurance with yourcompany by phone. On 25 November, I telephoned to extend theinsurance so that it also covered my 21-year old son, as hewould also be using my car.
I am very concerned that when I telephoned on 25 February2002 to make a claim for a minor accident that my son wasinvolved in, I was told my claim was rejected because the policydid not cover my son. I was told that there was no record of mypolicy ever being extended to cover my son.
I distinctly remember calling to extend the insurance and Ienclose a copy of a telephone bill which shows that the call wasmade. I spoke to Ms B White. I remember her name because Imade a note of it at the time.
I am sure that you made a mistake in not changing the insurancepolicy. I would like you to investigate this matter and pay theclaim.
I look forward to hearing from you as soon as possible.
(The Sender's Signature)
The Sender's Name
This is a typical Sample Letter of Complaint. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
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Sample Letter of Complaint
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