Show Cause Notice :
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
Allegations of serious misconduct have been made against you. On consideration of the investigator's report I believe the allegations have been substantiated. These allegations involve.
[ detail the allegations].
In view of the investigator's report and the nature of the misconduct and your prior employment history I intend to...
[ the intended action eg termination, demotion, transfer etc.].
You are hereby requested to show cause why this action should not be taken. Your response should be provided to me in writing within 14 days of receipt of this letter.
A copy of the report is attached for your reference.
Should you wish to discuss this issue please contact me on [telephone number].
(The Sender's Signature)
The Sender's Name
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
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