Structure Of A Circular

Structure Of A Circular :

Structure Of A Circular contains....

Address of the issuing agency : Usually in all kinds of circulars, the address, phone no. of the issuing office / agency / department is printed at the top.

Reference : Reference is usually written at the left side. It is different for each circular.

Date : Date is written at the left side.

Subject : Subject on which the circular is being issued is written in simple letters.

For : after subject FOR is written. That indicates for whom the circular is being issued / meant.

For Example :

If the circular is issued by the head office to a bank for all the zonal / regional offices, then FOR must be invariably explained as follows.

For : all zonal / regional iffices

If the circular is menat for all its branches, then it should be mentined as following.

For : all branches

Salutation : Generally no salutation like - DEAR SIR, DEAR SIRS is used un circulars.

When the circular is meant to the authorities, the use of salutation can be done.In business circulars, usually salutation like – DEAR DEALERS, DEAR CUSTOMERS, DEAR VALUED CUSTOMERS are used

Body : The body of the circular contains whatever is wished to be conveyed by the circular issuing authority. The language used should be straight, unambiguous, formal and simpe that conveys the instructions / guidelines in clear terms.

Signature : At the bottom, the circular issuing authority puts his signature. The designation of the issuing authority is also written below the signature. The use of subscription YOURS FAITHFULLY or YOURS SINCERELY is avoided in circulars.


This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.

Structure Of A Circular

Letter Asking A Donation
Letter Asking A Favor
Letter Asking for More Details
Letter Asking for Donations
Letter Denying of Dealership
Letter for Change of Address
Letter for Distributorship
Letter for Employment
Letter for Hotel Reservation
Letter for Letter of Credit
Letter for Line of Credit
Letter for Product Launch
Letter for Promotion
Letter for Retirement Congrats
Letter for Scholarship
Letter for Settlement of Bill
Letter for Tender
Letter for Testimonial
Letter of Agreement
Letter of Assurance
Letter of Credit
Letter of Enquiry
Letter of Order
Letter of Persuasion
Letter of Sympathy
Letter Offering Discount
Letter Related to Advertisement
Letter Related to Despatch
Letter Related to Training
Letter to A Foreign Buyer
Letter to Pen-Friend
Letter to Police
Letter with Order
Letter with Quotation
Letter Writing
Letters about Company Shares
Letters by Clubs and Societies
Letters by Landlords & Tenants
Letters for Appointment of Dealers
Letters for Business Relations
Letters for Buying and Selling
Letters for Credit & Collection
Letters for Foreign Travel
Letters for Lease & Tenancy
Letters for Loan & Borrowing
Letters for Transfer & Assignment
Letters for Insurance
Letters Noting Discrepancy
Letters of Condolence & Sorrow
Letters of Regret
Letters Regarding Maintenance
Letters Regarding Payment
Letters Related to Employees
Letters to Local Corporation
Letters to Postal Authorities
Letters to The Editor
Letters Used in Real Estate
Letters With Postal Department
Letters With Railways Authorities

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