Structure Of A Circular :
Structure Of A Circular contains....
Address of the issuing agency : Usually in all kinds of circulars, the address, phone no. of the issuing office / agency / department is printed at the top.
Reference : Reference is usually written at the left side. It is different for each circular.
Date : Date is written at the left side.
Subject : Subject on which the circular is being issued is written in simple letters.
For : after subject FOR is written. That indicates for whom the circular is being issued / meant.
For Example :
If the circular is issued by the head office to a bank for all the zonal / regional offices, then FOR must be invariably explained as follows.
For : all zonal / regional iffices
If the circular is menat for all its branches, then it should be mentined as following.
For : all branches
Salutation : Generally no salutation like - DEAR SIR, DEAR SIRS is used un circulars.
When the circular is meant to the authorities, the use of salutation can be done.In business circulars, usually salutation like – DEAR DEALERS, DEAR CUSTOMERS, DEAR VALUED CUSTOMERS are used
Body : The body of the circular contains whatever is wished to be conveyed by the circular issuing authority. The language used should be straight, unambiguous, formal and simpe that conveys the instructions / guidelines in clear terms.
Signature : At the bottom, the circular issuing authority puts his signature. The designation of the issuing authority is also written below the signature. The use of subscription YOURS FAITHFULLY or YOURS SINCERELY is avoided in circulars.
This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.
Structure Of A Circular
to HOME PAGE