Template for Acceptance Letter : This situation commonly applies to sales and management jobs and particularly when the person resigning plans to join a competitor or cannot be relied on to continues to work in a committed way in the interests of the employer. Again, check correct policy and procedureswith and seek approval from, your HR department (or equivalent)before deciding and taking action about resignation acceptance.
This Letter should be written in The Letter-Pad of the Company.
The Sender's Name,
Door Number and Street's Name,
Postal Code : XXXXXXX
Phone Number : 0000 - 123456789
E-mail ID : email@example.com
The Company's Name,
Full Address with Phone Number.
Your resignation from the position of (job title and site / department / division as applicable), effective from (date ofeffective resignation which should be confirmed with HR department or equivalent) is accepted.
Although your contract of employment provides that you should work until (date employment theoretically ceases according to notice period, calculated from stated effective date of resignation - confirmed by HR department or equivalent), your employment will actually cease on (date of actual termination) and you will be paid in lieu of notice up to (contractual date of termination, or any other date that you might negotiate - sooner or later - with the resigning person).
(Insert specific instructions relating to leaving procedures, e.g., return of equipment, company car, completion of expenses, expenses float, final pay details, etc.)
(Insert details of exit interview date, time, venue and interviewer, if applicable.)
(Optional and generally recommended unless there are disciplinary implications) I thank you for your efforts and contribution during your time with us, and I wish you all the best for the future.
(Also optional) I am happy to provide a reference if required.
(The Sender's Signature)
The Sender's Name
Template for Acceptance Letter
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