Business Cover Letter Example : About a week after mailing resumes and cover letters to potential employers, contact them by telephone. Confirm that your resume arrived and ask whether an interview might be possible.
PRODUCING THE COVER LETTER
Cover letters should always be individualized because they are always written to specific individuals and companies. Never use a form letter for your cover letter or copy it as you would a resume. Each cover letter should be unique and as personal and lively as possible. (Of course, once you have written and rewritten your first cover letter until you are satisfied with it, you can certainly use similar working in subsequent letters. You may want to save a template on your computer for future reference.) Keep a hard copy
of each cover letter so you know exactly what you wrote in each one.
Remember that every letter is unique and depends on the particular circumstances of the individual writing it and the job for which he or she is applying.
After you have written your cover letter, proofread it as thoroughly as you did your resume. Again, spelling or punctuation errors are a sure sign of carelessness and you don't want that to be a part of your first impression on a prospective employer. This is no time to trust your spell check function. Even after going through a spelling and grammar check, your cover letter should be carefully proofread by at least one other person.
Print the cover letter on the same quality bond paper you used for your resume. Remember to sign it, using a good dark-ink pen. Handle the letter and resume carefully to avoid smudging or wrinkling and mail them together in an appropriately sized envelope. Many stores sell matching envelopes to coordinate with your choice of bond paper.
Keep an accurate record of all resumes you send out and the results of each mailing. This record can be kept on your computer in a calendar or notebook or on file cards. Knowing when a resume is likely to have been received will keep you on track as you make follow-up phone calls.
About a week after mailing resumes and cover letters to potential employers, contact them by telephone. Confirm that your resume arrived and ask whether an interview might be possible. Be sure to record the name of the person you spoke to and any other information you gleaned from the conversation. It is wise to treat the person answering the phone with a great deal of respect. Sometimes the assistant or receptionist has the ear of the person doing the hiring.