Business Letter Formats :
BUSINESS LETTER FORMATS
The format for a business letter also differs from that of a personal letter. You will learn three acceptable formats for business letters: full block, block and modified block.
FULL BLOCK FORMAT
Full block format is the most common format in use today, perhaps because it is the easiest to remember and it is well suited to the way a word processor works. Every line begins at the left margin, the return address, complimentary closing, signature and even the first line of each paragraph. Paragraphs are separated by a double space.
On the next page, you will see a layout for a business letter written using the full block format.
Some confusion may arise because different textbooks give these three formats different names. The formats are all the same; only the name changes.
123 Centre Street
Yorkton - NS B4T 1Y9
February 21 – 2005
Greenbay Publishers Inc.
99 Hollingshead Road
Dear Mr. Clancy,
We are pleased to _________________________________________
In addition, ________________________________________________
It would be our pleasure______________________________________
Director of Research
Block format is a style of organizing parts of a letter that is seen frequently in business correspondence today. It is similar to full block, except that the heading, complimentary closing and signature are placed to the right of the center line of the letter. The spacing between parts remains the same.
9 Parker Lane
Westhill, PE C4K 1Y0
March 16 – 2002
222 Victoria Avenue
Moncton, NB E2C 1P9
This is just_____________________________________________
I am sure ________________________________________________
Thank you for _______________________.
Modified block was very popular a few years ago, but it is not used too often today in the business. It is, however, a good format to use when you are writing a letter by hand. It is exactly the same as the block format except that the first line of each paragraph, like that of a friendly letter, is indented at least five spaces.
16 McCabe Crescent,
Hampton, NB E4D 2G0,
June 1 - 1999.
Public Works Department,
Town of Hampton,
Hampton, NB E3D 2Y7.
I represent ___________________________________________
We are ______________________________________________
Please contact us______________________________________
USING PRE-PRINTED LETTERHEAD
Many companies use professionally printed letterheads so their business communications will look really polished. In fact, now that computers can handle graphics and print in color almost anyone can have letterhead paper and envelopes.
Because the letterhead includes the sender’s return address, begin the letter with the date positioned a couple of spaces below the letterhead. You may place the date at the left margin or to the right of the center line, depending on which letter format you are using. Double space between the date and the inside address.
Do not use letterhead for the second or following pages of a business letter.
Artistic Home Designs 9 Liberty St., Paris, Ontario (905) 667-2233
February 1, 2009 (full block) (block/modified block) February 1 - 2009
43-221 Laurier Boulevard
NB E7J 2B4
Business Letter Formats
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