Business Letter of Recommendation Instructions



Business Letter of Recommendation Instructions :

A business letter of recommendation should not be longer than one page.


The attached document is a sample. Although it can be used with minimal editing, it’s a good idea to include more personal details as well. Try to incorporate anecdotes or stories of the person’s achievements or conversations you shared with the candidate – any information that might provide a potential employer with a more nuanced understanding of the applicant.


The enclosed document is addressed TO WHOM IT MAY CONCERN. Ask the applicant for a more specific recipient. A general address makes both you and the candidate look unprofessional and unprepared.


The subject of the enclosed letter of recommendation is referred to as CANDIDATE throughout the document. The capital letters are used to make instances of that word easier to locate. Review the document and replace the word CANDIDATE with the applicant’s name. Remember to remove all prompts as well (e.g., [title]).


The enclosed letter is gender neutral. Revise any areas marked [his/her], [he/she], or [him/her] with the pronoun appropriate to the candidate.


Proofread the letter carefully. The letter’s form is itself a recommendation: sincerity and authority can be undermined by a misspelled word or an unchanged CANDIDATE.


Consider including your contact information below your signature. This will allow the prospective employer to get in touch with any follow-up questions and will solidify in his or her mind your enthusiasm for the candidate. If you do not wish to provide this information, delete the last sentence of the closing paragraph.


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